Administrative Specialist

This is a long term contract opportunity.

Are you a highly organized, detail-oriented professional who loves keeping things running smoothly? Do you have a passion for accuracy and making data shine? We are looking for a motivated Administrative & Data Support Specialist to be the backbone of our operations, ensuring our information is precise and accessible.

This is an exciting opportunity to use your meticulous skills to support multiple departments and contribute directly to our efficiency!

What You’ll Do: Key Responsibilities

As our Administrative & Data Support Specialist, you will be the guardian of our information, focusing on accuracy, organization, and timely support:

• Data Entry & Maintenance: Accurately input, update, and maintain critical information within our company systems and databases.

• Document Management Excellence: Master the flow of information by organizing, filing, and maintaining both digital and physical records for immediate, easy retrieval.

• Essential Report Preparation: Generate vital standard reports using established templates, ensuring timely delivery and absolute accuracy.

• Scheduling & Logistics: Be the team’s coordination hero by assisting with meeting scheduling, calendar management, and providing essential logistical support.

• Compliance Support: Help ensure all documentation meets rigorous company standards and regulatory requirements.

• Data Integrity Checks: Perform simple yet critical validations and audits to ensure the integrity of our data (e.g., identifying and addressing missing fields).

• Cross-Department Communication: Serve as a key internal resource, responding promptly to inquiries and providing crucial clerical support across various teams.

What You’ll Bring: Skills & Qualifications

• Attention to Detail: A proven ability to focus on the small things that make a big difference.

• Organizational Prowess: Excellent skills in managing tasks, files, and time efficiently to meet deadlines.

• Tech Savvy: Proficiency in the Microsoft Office Suite is a must (especially Excel, Word, and Outlook).

• Adaptability: The ability to successfully manage multiple tasks simultaneously in a fast-paced environment.

• Communication Skills: Exceptional written and verbal communication skills for professional internal correspondence.

• Data Comfort: Basic comfort and knowledge in working with various data systems.

Bonus Points (Preferred Experience)

• Prior experience in an administrative, clerical, or office support role.

• Familiarity with established data entry best practices and document control processes.

Ready to become an essential part of our team and help us build a foundation of flawless data? Apply today!

#INDT