HR Administrative Coordinator – Part Time

Position Title: HR & Administrative Coordinator

Position Type: Part-Time (20 hrs/week, Monday – Friday, 10:00 AM – 2:00 PM)

Growth Potential: Potential expansion to Full-Time (40 hrs/week) based on business needs

Pay Rate: $23.00 / hour

Location: Dearborn, MI 100% on site

Job Summary

We are seeking a detail-oriented and proactive HR & Administrative Coordinator to support our Talent Management and Human Resources operations. This role provides critical administrative coverage—particularly during peak operational hours and lunch periods—ensuring smooth daily workflow and high-quality support for our team, candidates, and employees.

An ideal candidate will bring prior experience supporting an HR department, strong organizational skills, and a customer-service-driven mindset.

Key Responsibilities

General Administrative & Office Support

• Provide daily office coverage from 10:00 AM to 2:00 PM, including lunch coverage for regular HR staff.

• Serve as a primary point of contact for incoming inquiries, phone calls, and visits to the HR department, directing callers and guests appropriately.

• Manage HR department mail, digital correspondence, filing systems, and general office supply coordination.

• Assist with calendar management, scheduling meetings, and preparing materials for departmental discussions.

HR & Talent Management Support

1. Onboarding & Offboarding:

   • Coordinate end-to-end onboarding processes for new and transferring employees, including pre-boarding, orientation scheduling, document preparation, and communication with hiring managers and key stakeholders.

   • Ensure full completion and accuracy of all new hire documentation and compliance workflows.

   • Support the offboarding process by gathering required documents, processing terminations in HR systems, and coordinating exit communications.

   • Track, maintain, and log all onboarding and offboarding workflows.

2. Recruitment & Job Descriptions:

   • Assist with full-cycle recruitment, including posting open positions, screening applications, coordinating interviews, and communicating with candidates.

   • Assist with drafting, editing, and updating job descriptions in collaboration with the Assistant Director of Talent Management and departmental leaders.

   • Maintain a consistent job description library, ensuring documents follow approved templates and organizational standards; track revisions and maintain documentation needed for audits and accreditation.

3. Compliance, Training & Event Logistics:

   • Monitor and track faculty and staff credentialing, professional development activities, and other Higher Learning Commission (HLC) related requirements.

   • Coordinate administrative tasks for training events, workshops, and meetings (scheduling, registration monitoring, room reservations, and material preparation).

   • Provide logistical support for onboarding sessions, compliance training, and employee development activities.

4. Data Management & Continuous Improvement:

   • Assist with data entry, reporting needs, and document management related to Talent Management functions.

   • Help create standardized templates, workflows, and toolkits to improve Talent Management efficiency and consistency.

   • Respond to employee and candidate inquiries with a strong customer-service focus, providing responsive and professional service to employees, candidates, hiring managers, and campus partners.

Qualifications & Skills

• Experience: Prior administrative experience supporting a Human Resources department is strongly preferred.

• Education: Associate or Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent combination of education and experience).

• Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and HR databases/HRIS.

  • Strong verbal and written communication skills.

  • Exceptional organizational and multi-tasking abilities with high attention to detail.

  • Demonstrated ability to handle confidential and sensitive information with discretion.

  • Customer-service oriented with a friendly and professional demeanor.

Apply today!