Office Coordinator

Entech Staffing Solutions


Office Coordinator

Location: On-site

Position Type: Full-Time 40 hours a week. Long term indefinite contract.

Job Summary

We are seeking an organized, detail-oriented Office Coordinator to support our team with daily administrative operations, accurate data entry, and record management. In this role, you will maintain company databases, assist with scheduling and logistics, prepare standard reports, and ensure compliance with documentation standards across departments. The ideal candidate is proficient in Microsoft Office, comfortable working with data systems, and excels at multitasking in a fast-paced environment.

Key Responsibilities

  • Data Entry & Maintenance: Accurately input, update, and maintain records in company databases and management systems.

  • Document Management: Organize, archive, and maintain both digital and physical filing systems for quick retrieval.

  • Report Preparation: Generate standard operational and administrative reports using predefined templates; ensure accuracy and timely delivery.

  • Scheduling & Coordination: Assist with calendar management, meeting scheduling, and logistical support across departments.

  • Compliance Support: Audit and organize documentation to ensure full compliance with internal standards and regulatory requirements.

  • Data Integrity Checks: Perform routine validations to ensure data accuracy, complete missing fields, and flag discrepancies.

  • Internal Communication: Respond to internal inquiries promptly and provide reliable clerical support across teams.

Qualifications & Skills

  • High school diploma or equivalent (Associate or Bachelor’s degree preferred).

  • 1–3 years of experience in an administrative, clerical, or office support role.

  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).

  • Exceptional attention to detail, accuracy, and organizational skills.

  • Proven ability to manage multiple priorities, meet deadlines, and work independently.

  • Excellent written and verbal communication skills.

  • Familiarity with basic database systems and document control processes.

Work Environment

  • On-Site Position: Daily attendance at our local facility is required.

Apply today!